3 steps to streamline workflows and optimize processes

Allow your staff: Save time and simplify workflows with highly effective cloning instruments

Within the discipline of IT Service Administration (ITSM) and Agile and DevOps practices, effectivity reigns supreme. Groups cope with advanced tasks and multifaceted points each day.

They’re searching for methods to avoid wasting time, simplify their workflows and enhance their productiveness that may revolutionize the sport.

In reality, 34% of corporations say automation permits them to spend much less time on administrative duties, and 28% say it reduces the period of time it takes to observe up with a lead. Moreover, 35% say it permits them to supply higher customer support and assist, whereas 34% say automating duties like knowledge entry reduces errors, based on a Zapier report.

One of the efficient methods you are able to do that is through the use of highly effective instruments to clone repetitive tasks and duties. This hastens and simplifies your work, so you’ll be able to concentrate on necessary tasks that transfer your small business ahead.

Our market companions: Deviniti, codefortynine, K15t and Kolekti, share their insights on how they enhance effectivity with their groups:

Improved workflows are reworking key enterprise areas: They advance lead administration, make new worker onboarding smoother, enhance service administration, simplify challenge administration and group, and optimize stock and gross sales administration. In addition they vastly enhance effectivity and operations, whereas lowering the possibility of errors.

Regardless of having a optimistic influence for your small business, simplifying workflows means altering processes and methods of working which may take time. That’s why strategic and cautious planning and implementation are essential.

Enhance challenge and challenge administration in 3 easy steps

Whereas it’s typically helpful to provoke a challenge from scratch, sure repetitive tasks require the same sequence of steps. Nevertheless, manually establishing such a challenge, even with a complete understanding of the required steps and making use of Jira’s cloning function, may be labor-intensive, irritating, and vulnerable to errors. You would want to copy the challenge with equivalent settings, duplicate the challenge board, and manually clone every job, which may be time consuming. Furthermore, bulk modifications could be essential to switch the problems to the brand new challenge.

That’s the place Deep Clone for Jira is available in. Deep Clone for Jira affords highly effective cloning instruments to clone epics, bulk clone and duplicate challenge templates, saving you time, lowering handbook work, and making work life simpler for everybody.

Mission Clone Dialog – Deep Clone for Jira

Let’s take a better take a look at how effectivity may be elevated, significantly in environments the place tasks or occasions recur with comparable necessities. By establishing fundamental requirements and using templates in Jira coupled with highly effective cloning capabilities, groups can obtain a extra streamlined and agile course of.

1. Simplify workflows to extend staff productiveness

Streamlining processes and workflows is a gradual method that may be achieved by breaking it down into smaller steps. To optimize processes, companies ought to evaluation the small print of the way you handle particular person challenges and determine which areas to enhance.

Map present processes: Establish and visually map all present processes to grasp how duties progress and to pinpoint inefficiencies.
Analyze inefficiencies: Look at the mapped processes to identify pointless steps, redundancies, or bottlenecks that may be eradicated or improved.
Set objectives: Clearly outline what you wish to obtain by streamlining, resembling lowering time, slicing prices, or enhancing high quality.
Have interaction stakeholders: Contain staff and different stakeholders who work together with these processes to collect insights and recommendations for enhancements.

Optimized processes have easier procedures and are simpler to copy, resulting in extra constant, predictable outcomes. Decreasing redundancies, bottlenecks, and steps from recurring processes makes it faster to get from begin to end. Course of optimizations establish procedures that pose pointless danger making it essential to both take away them or apply further precautions. Fewer steps and fewer complexity results in fewer alternatives for human error.

Optimizing your processes offers you a bonus over opponents in your discipline since you’ll be capable to provide sooner assist, streamlined manufacturing, and higher communication between groups by constructing efficient collaboration processes into workflows.

2. Templating tasks cut back complexity

A challenge template is a pre-configured challenge that features a set of points, workflows, schemes, and screens. By making a challenge template, you’ll be able to standardize the challenge construction and be sure that all tasks observe the identical course of. This may help cut back the complexity of managing a number of tasks and be sure that all tasks are constant.

Take into account a tech startup that’s quickly increasing. Every new worker must be introduced on top of things and built-in into varied tasks and groups. When onboarding new staff, you need to use a challenge template to create a standardized onboarding course of. The template can embrace a set of duties, resembling establishing accounts, assigning mentors, and offering coaching supplies. By utilizing a template, you’ll be able to be sure that all new staff undergo the identical onboarding course of, which may help cut back confusion and be sure that all staff obtain the identical degree of coaching.

As an alternative of making a brand new challenge from scratch every time, you’ll be able to merely use a template and customise it as wanted. This may help you get new tasks up and operating shortly and be sure that all tasks observe the identical course of.

Discover ways to Use Template Tasks in Jira Cloud

3. Cloning instruments to avoid wasting time by lowering handbook work

Upon getting simplified workflows by adapting learnings, and optimized your processes and created challenge templates, it’s time to let the instruments do the magic to your recurring tasks. In 2024, there are over 60 third-party options obtainable on the Atlassian Market that supply extra cloning choices in Jira Cloud. The influence of highly effective cloning instruments may be important to rising your groups’ productiveness.

In line with our inside database, the common bulk clone in 2023 was over 65 points with one clone job.

Think about having to care for this course of manually. Creating every challenge manually, assigning customers, including titles and descriptions, copying attachments, feedback, and eradicating outdated parts would take over an hour of exhausting and repetitive work. Examine this to utilizing the majority clone function in Deep Clone for Jira which solely takes 6 minutes, saving 80-90% of your staff’ valuable time.

Now, think about a good greater use case, resembling shifting tasks from occasion to occasion throughout a merger and acquisition course of. On this case, your accountable challenge supervisor would have saved a number of hours by counting on a third-party resolution.

In line with our database, the common cloud-instance to cloud-instance clone concerned 500 points and took about 45 minutes. Deep Clone for Jira additional enhances this course of by offering the flexibility to clone jobs that may then be executed within the background.

Unlock time for extra inventive and strategic duties

Whether or not it’s the routine administration job, knowledge entry or extra advanced organizational shifts, cloning instruments are highly effective in simplifying and streamlining your processes.

The challenges overcome within the above steps, in addition to the time respectively value financial savings, display the worth of choosing the proper device.

Now your staff can have extra time to concentrate on different inventive and strategic duties like brainstorming new concepts, testing modern options and formulating methods for sustainable enterprise development.

Should you’re searching for an answer to streamline your Jira Cloud cases or replicate tasks, codefortynine’s Deep Clone for Jira will be the good match for you.

Be taught extra about codefortynine: Atlassian Accomplice of the 12 months 2022 within the ITSM App class. codefortynine is devoted to construct nifty cloud apps that improve your Jira and Confluence experiences, take away redundancies, and make your day-to-day work simpler.

Deep Clone for Jira, the #1 cloning app, expertly designed to avoid wasting you time, reduce handbook efforts, and make work life extra environment friendly. It affords highly effective cloning instruments to clone epics, bulk clone as much as 100.000 points directly and duplicate challenge templates.

Improve your effectivity with codefortynine – Unlock time for what issues.

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